Switching 101: Your Guide for Smarter Campus Operations

Trying to get a handle on space occupancy when your data isn’t accurate or lacks important details
Wasting time following up with requestors to collect missing information
Manually printing and emailing reports for various stakeholders
Double bookings
Inability to manage complex events with ease
Devising ad-hoc workarounds for scheduling anomalies
Making last-minute changes
Limited SIS integration capabilties
Delayed or non-existent customer support
Lack of new features or system updates

If all that sounds familiar, you’re not alone…

"We had students, faculty, and staff calling or coming into the office for help with scheduling because they found the system too difficult to use…. We had about 1200 courses per semester, with thousands of classes and meeting times to schedule. None of that could be automatically imported from our SIS. We had to run reports and manually input the data and then go back in to make changes. To make matters worse, the customer service at EMS was not responsive."

Beverly Roth
Director of Facilities Scheduling and Events, University of Findlay

A modern, trouble-free scheduling system is one that’s custom configured to precisely meet your institution’s unique scheduling requirements. It’s a seamlessly integrated solution that streamlines all your academic and event scheduling. CollegeNET’s Series25 gives you the most robust set of scheduling, reporting, and communication tools, plus real-time SIS integration that ensure all stakeholders have up-to-the minute information.

This system saves your institution significant administrative time and ensures you’re always making the most efficient use of space and resources.

Custom Configuration	Your Series25 instance is built to meet your school’s unique needs, by the experts who understand your scheduling processes
Gold-standard Customer Support	Your dedicated Series25 Account Manager and our team of expert engineers are always ready to help in a timely manner
Robust Automated Reporting	You get clear, current, useful data that support informed scheduling decisions
Customized Published Calendars	Changes to event schedules and details are automatically published to your calendars
Fastest SIS Integration	Automated, bi-directional synchonization between Series25 and your SIS happens within seconds, making all the difference in scheduling accuracy and efficiency
Automated Communications	Customizable emails, service provider workflows, and scheduled reports keep all stakeholders connected and informed
Maximized Space Usage	Optimized location assignments ensures you are making the most efficient use of campus space

"My office has changed. My workflow has changed. Staffing is reduced. Before 25Live, I needed so much student support, which increased errors. Now, everything I need is in 25Live…. Planning is so much easier and more efficient because everyone can see what others are doing, and changes are visible immediately…. Tanya, CollegeNET’s implementation and training consultant, rocked our world! She clearly understood our university and its workflow, and she customized our instance to fit our needs exactly. Our Account Manager, Shanna, was also our cheerleader, making us feel secure and confident through the entire process. When we went live, our whole day was calm and pain free."

Marion Brown
Director of University Facilities and Events Scheduling, Montevallo University

Business Process Analysis	Assessing your current scheduling practices to develop a modern approach for deploying your new institution-wide solution	Frames all aspects of implementation project and enables data gathering specifications
Scheduling Solution Development	Expert environment creation according to client’s needs and in alignment with CollegeNET best practices	Your institution has a new, customized scheduling environment ready for training
Setup & Integration	Hands-on walkthrough with testing and Q&A	Administrators are trained on maintaining and configuring your new scheduling environment
User Training	On-campus training & Go-Live	Team thoroughly trained; communications aligned

Greenville Technical College was struggling with a fragmented and outdated scheduling system. The reliance on paper records, pencil entries, and Outlook calendars led to frequent double bookings and miscommunications. The issue was compounded by the use of two separate Student Information Systems (SIS) for academic and continuing education programs. This disjointed setup resulted in wasted time, inefficient use of space, and frustration for everyone involved—from faculty and staff to students.

Significant Time and Resource Savings: The college was able to reduce the time spent on scheduling by half! Administrative staff, who previously spent countless hours coordinating room assignments and resolving conflicts, could now focus on more strategic tasks. Efficiency translated into cost savings and a more productive use of resources.
Maximized Space Utilization: Series25 optimized room assignments based on real-time data, considering factors such as room attributes and faculty preferences. Our intelligent allocation system ensured that spaces were used to their full potential, reducing wasted space and enhancing the learning environment for students.
Complete Elimination of Scheduling Conflicts: The centralized scheduling process eliminated the issues of double bookings and communication breakdowns that had burdened the college for years. With all requests funneled through one system, the risk of errors was minimized, leading to a more reliable and stress-free experience for both staff and students.
Improved Campus Operations: The smoother scheduling process also had a positive ripple effect on other aspects of campus life. With more efficient room usage and fewer conflicts, Greenville Technical College was able to better meet the needs of its growing student population, contributing to a more organized and effective educational environment.