25Live Pricing: Concepts and ConfigurationsReturn to Top

Half Day Class

Interested in generating invoices and revenue for your institution, but unsure where to begin? Or maybe you’ve already taken an initial look at some of the various Pricing settings in 25Live but could really benefit from a guided tour that takes you through the next steps? Come join 25Live Professional Services consultants for an overview and deep dive into pricing, invoicing, and payment management in 25Live! Don’t worry if you don’t have your own pricing sheets or formulas with you as this class is designed to give overviews of each of the main fundamentals of Pricing before going further in depth on each aspect. We will look at the basics behind configuring 25Live to generate charges based off events, discount rates for different types of organizations, as well as making ad hoc adjustments and more!

Intended Audience
Anyone who wants to set up billing, generate invoices, and manage payments in 25Live.

Prerequisites

• Users must have basic understanding and comfort in using 25Live (so that we can build off that and expand into the specifics of Pricing in 25Live).
• Recommended: The ability to view and set Pricing configurations and formulas in 25Live. You do not need to be in the 25Live System Administrator security group to do this, but there are specific security settings necessary to enable access to the various aspects of Pricing, which you can find in this Series25 Help article: https://knowledge25.knowledgeowl.com/help/security-permissions-required-for-pricing.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Tuesday, July 21st – 8:30 am to 12:00 pm PDT

Fee
$400 per person

Presented By
Dan Ward

25Live Security ExplainedReturn to Top

Half Day Class

Are you a relatively new 25Live System Administrator and unsure where to begin on deciphering the back-end security settings? Do phrases such as “Object Security” or “Assignment Policy Window” cause your eyes to glaze over? Have you ever wondered what is the difference between Functional Security vs. Object Security? Then join us as we take a look at the various types of security settings found within 25Live! This class will not only cover the various types of security, but we'll also give some examples as to why you might go with some settings (or combination of settings) over others.

Intended Audience
25Live System Administrators (others might be able to benefit from an in-depth discussion of these back-end security settings, but this really is for top of the pyramid system administrators).

Prerequisites

• Users must have basic understanding and comfort in using 25Live. You must also have access to your back end 25Live administration and configuration views, such as the various System Settings and Group Administration tool.
• Recommended: Be in the dedicated 25Live System Administrator security group.
• Optional: Bring your own laptop or tablet device to be able to refer to your own institution's configurations and settings as we cover them in the training session.

Schedule
Tuesday, July 21st – 1:00 pm to 4:30 pm PDT

Fee
$400 per person

Presented By
Dan Ward

25Live Workflow, Tasks, and NotificationsReturn to Top

Half Day Class

Interested in exploring how 25Live can be configured to handle (and possibly automate) workflow notifications to reviewers and approvers? This class will start with basic fundamentals on Location and Resource request workflow before pushing beyond and into options for “service provider” groups (such as notifications to catering, campus police, facilities, etc.). We will explore the pros & cons of the multiple ways you can incorporate more workflow communications through 25Live!

Intended Audience
Event Schedulers or System Administrators looking to better understand Tasks and explore ways to send notifications for additional workflow outside of basic Locations/Resource requests.

Prerequisites

• Event Schedulers or System Administrators looking to better understand Tasks and explore ways to send notifications for additional workflow outside of basic Locations/Resource requests.
• Recommended: Experience in reviewing (if not setting) back-end configurations on Assignment Policy.
• Having knowledge of Notification Policy would be helpful (though not required).
• Optional: Bring your own laptop or tablet device to be able to refer to your own institution's configurations and settings as we cover them in the training session.

Schedule
Monday, July 20th – 8:30 am to 12:00 pm PDT

Fee
$400 per person

Presented By
Dan Ward

Configuring Automatic Event Save EmailsReturn to Top

Half Day Class

Need a way to communicate about your events in addition to workflow? With event save emails you can increase your communication based on Event States, Event Types, Locations, and many more items as well! Learn how to create custom email scenarios, email templates, and To Do templates in this workshop.

Intended Audience
25Live end users, specifically academic course and special event schedulers, and functional administrators who will train others at your institution.

Prerequisites

• An operational 25Live environment connected to a test or development database containing customer data or CollegeNET Sample data.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Tuesday, July 21st – 8:30 am to 12:00 pm PDT

Fee
$400 per person

Presented By
Leonard Bretton

EmbeddingReturn to Top

Half Day Class

Embedding provides you with the tools to place 25Live Event Forms, Availability Views, and Event Listings directly within your institution's web pages. Have you been using a third-party form to collect event requests from students and external organizations? Remove the double entry process by allowing them to create event requests and answer your event intake questions without logging directly into 25Live.

Intended Audience
This training is targeted toward 25Live System Administrators and CMS administrators.

Prerequisites

• An operational 25Live environment connected to a test or development database containing customer data or CollegeNET Sample data.
• Access to your 25Live production or test instance with the appropriate security to access Embedding functionality.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Monday, July 20th – 1 pm to 4:30 pm PDT

Fee
$400 per person

Presented By
Frederick Bauman

Event Forms: Customization and RulesReturn to Top

Half Day Class

In this workshop you will learn how to effectively create or update your event forms, ensuring that the information you request is balanced and that field instructions enhance the user experience. Whether your audience consists of students or faculty, you will gain a comprehensive overview of utilizing event forms with 25Live. Additionally, you will explore advanced techniques for event data collection, including how to implement tailored event form rules that allow for specific questions based on location or interdependent queries. Through practical demonstrations and best practices, you’ll discover how to build logical conditions based on various Event Form values, helping you optimize your forms and streamline the data collection process.

Intended Audience
Functional Administrators

Prerequisites

• System Administrator access in 25Live.
• Recommended: Come to the class with questions and ideas of what you would like your event forms to do, and a flow chart or spreadsheet of how you would like your questions to appear.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Tuesday, July 21st – 1:00 pm to 4:30 pm PDT

Fee
$400 per person

Presented By
Leonard Bretton

Exploring LYNXReturn to Top

Half Day Class

Do you need a refresher on the academic process? Looking to improve your academic imports? Then this is the session for you! We will explore all the settings LYNX has to offer, including recommendations and pointed advice. Learn about binding, exam creation, and SIS to Optimizer considerations. We’ll also take some time to look at standard reports that can be leveraged for academic scheduling. This is your full LYNX walk through and a chance to ask questions from a subject matter expert!

Intended Audience
Academic Schedulers

Prerequisites

• Access to LYNX interface
• Users must bring your own laptop or tablet device to participate in this session.

Schedule
Monday, July 20th – 8:30 am to 12:00 pm PDT

Fee
$400 per person

Presented By
Tanya Frederick

Schedule25 Optimizer & Section AnalyticsReturn to Top

Half Day Class

New to Optimizer? Unsure how to leverage the tool most effectively for your institution? This class will give an overview of the Schedule25 Optimizer including how to build effective searches, understanding the role of partitions and features in optimizing space, managing run parameters, and use of the meeting pattern grid for those hard-to-schedule classes. We will also explore the use of Section Analytics throughout the term to stay on top of the academic schedule.

Intended Audience
Academic Schedulers

Prerequisites

• Access to the LYNX and Optimizer interfaces.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Monday, July 20th – 1 pm to 4:30 pm PDT

Fee
$400 per person

Presented By
Tanya Frederick

Using 25Live: Basic Navigation and UseReturn to Top

Half Day Class

Join us as we discuss the core features and user capabilities of 25Live including navigation, searching, event creation, location assignment, complex event scheduling, and task management. We will explore 25Live from the user perspective. Participants can use the format of this session to assist in developing internal training for your institution.

Intended Audience
25Live end users, specifically academic course and special event schedulers, and functional administrators who will train others at your institution.

Prerequisites

• An operational 25Live environment connected to a test or development database containing customer data or CollegeNET Sample data.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Tuesday, July 21st – 8:30 am to 12:00 pm PDT

Fee
$400 per person

Presented By
Frederick Bauman

Using 25Live: Training Your UsersReturn to Top

Half Day Class

You've configured your 25Live environment to meet your institutional business practices, and now it's time to train your end users on how to use it. Join us as we explore some best practices and identify different settings to consider for getting more out of training your users for 25Live adoption. Reduce user frustration by exploring what it's like to be a new user in 25Live. What do you wish you had been told the first time you logged in?

Intended Audience
Special event schedulers, functional administrators, and those who have a hand in training others at your institution.

Prerequisites

• An operational 25Live environment.
• Recommended: Bring your success stories of what has worked well at your school.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Tuesday, July 21st – 1:00 pm to 4:30 pm PDT

Fee
$400 per person

Presented By
Frederick Bauman

Building Event Calendars using 25Live PublisherReturn to Top

One Day Class

Learn to administer and maintain calendars for web publishing including setting security for Publisher users, building event searches for calendars, publishing web feeds, and customizing the web publishing interface. Participants will also learn different methods used for building searches for event feeds as well as a method for creating a Publisher style sheet for campus calendars.

Intended Audience
Functional Administrators, Communications staff, IT staff, and Web Administrators who are responsible for the configuration and administration of the Series25 scheduling solution as it pertains to marketing and web calendaring.

Prerequisites

• An operational 25Live environment connected to a test or development database containing customer data or CollegeNET Sample data.
• Access to 25Live as the Publisher User and access to the 25Live Publisher account.
• Users must bring your own laptop or tablet device to participate in this session.

Schedule
Monday, July 20th – 8:30 am to 4:30 pm PDT

Fee
$800 per person

Presented By
Keith Stiles

Document Management: From Creating Custom Documents to Search-Based Occurrence Reports and SubreportsReturn to Top

One Day Class

Want to brand your Confirmation, Invoice, and Estimate reports? Looking to customize your Daily Setup Report but you don't have time to learn JReports? If so, then this class is for you! Discover how to use document management tools to personalize your reports, create search-based occurrence scopes, and build subreports for dynamic event calendars and reporting.

Intended Audience
Functional Administrators and/or report developers who have been tasked with creating custom reports.

Prerequisites

• Users must have Administrative Option 4.0 set to Yes in the Group Administration tool for their security group.
• Recommended: Come prepared with examples of reports that you would like to customize.
• Recommended: User have some knowledge of HTML and CSS.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Monday, July 20th – 8:30 am to 4:30 pm PDT

Fee
$800 per person

Presented By
Leonard Bretton

Workshop - Event Calendars using 25Live PublisherReturn to Top

One Day Class

Do you need additional help building your calendars using 25Live Publisher? Need further guidance on best practices for driving campus events from 25Live to 25Live Publisher? Have existing calendars that you think need work or are not functioning as you want them to? Bring those questions and workshop with your instructor. This session is designed for Publisher users to work on campus calendars with your instructor. The concept is that you could leave this session and have at least one calendar styled and ready for posting on a campus website. As a working session, you will need to come to the workshop prepared to build a calendar from start to finish. The instructor will provide a list of materials you'll need to collect prior to attending the class in order to be successful in the efforts at building a calendar. * Requires enrollment in the Building Event Calendars using 25Live Publisher course (Monday Session).

Intended Audience
Functional Administrators, Communications staff, IT staff, and Web Administrators who are responsible for the configuration and administration of the Series25 scheduling solution as it pertains to marketing and web calendaring.

Prerequisites

• An operational 25Live environment connected to a test or development database containing customer data or CollegeNET Sample data.
• Access to 25Live as the Publisher User and access to the 25Live Publisher account.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Tuesday, July 21st – 8:30 am to 4:30 pm PDT

Fee
* Requires enrollment in Building Event Calendars using 25Live Publisher (Monday Session). $800 per person, $1600 for both days.

Presented By
Keith Stiles

Functional Administration Boot CampReturn to Top

Two Day Class

Develop the skill set needed for maintaining a 25Live environment as a Functional Administrator. Learn the foundations of security, user management, day-to-day workflow, creating user training workshops and many other topics related to 25Live administration. Many new functions were added in 2025, which we will explore! New Functional Administrators can expect to leave this class with a clear expectation of their duties as well as a plan for training local users. Seasoned Functional Administrators will leave with new implementation and procedural ideas as well as new perspectives on their current processes.

Intended Audience
25Live Functional Administrators as well as Project Managers tasked with staffing this position.

Prerequisites

• An operational 25Live environment.
• System Administrator access in 25Live.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Monday, July 20th and Tuesday, July 21st – 8:30 am to 4:30 pm PDT each day

Fee
$1600 per person

Presented By
Dustin Crays

Using X25 AnalyticsReturn to Top

Two Day Class

Learn to use X25 Analytics to answer pressing questions about space usage and scheduling on your campus. This two-day seminar provides a hands-on opportunity for you to explore X25 Analytics functionality (including modeling) in depth.

Intended Audience
Anyone who uses X25 to provide, receive or use space management information for your campus – registrars, institutional researchers, facility planners, provosts, deans of instruction and academic affairs, and primary academic schedulers.

Prerequisites

• X25 must be currently licensed.
• Access to the X25 Analytics tool via your 25Live environment; Administrative Access to X25 Analytics.
• Customer's X25 Analytics site must contain at least one recent, complete snapshot of academic course data (i.e., a semester's worth of academic classes) per student.
• Users must bring their own laptop or tablet device to participate in this session.

Schedule
Monday, July 20th and Tuesday, July 21st – 8:30 am to 4:30 pm PDT each day

Fee
$1600 per person

Presented By
John Libra